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Read Best Practices – Voice Studios in PDF format.
Some preliminary recommendations for eligible production facilities preparing to re-open.
- Consider remote recording from home if possible.
- Follow the Section 21 Committee Film and Television Industry Health and Safety During COVID-19 Guidelines
- Rigorous screening controls are an essential administrative control and should be implemented to identify individuals who may be infected with COVID-19 and prevent them from bringing COVID-19 into the workplace. However, appropriate screening does not reduce the importance of implementing appropriate physical distancing, hygiene and environmental sanitation protocols.
- Daily health screening and testing (as required) assessment:
- Any individual that does not pass the screening test will not be permitted to enter the studio.
- Individuals that exhibit COVID-19 symptoms during the workday should notify Production immediately and be isolated and evacuated per the local public health unit’s guidance, and ACTRA should be notified.
- Training: to be provided on the following prior to the individual commencing work.
- Visitors: should only be permitted in the workplace if necessary and they should be provided with the Section 21 Guidelines as well as, company policies and protocols.
- All guidelines set out by the local, provincial, and federal governments in accordance with the Regulations established by the Government of Ontario under the Reopening Ontario (A Flexible Response to COVID-19) Act will be followed.
- In-person sessions: when required, you should have appropriate measures in place limit the risk of transmission of the virus, including the risk of airborne transmission. Such measures will include:
- Masks approved by the producer (i.e.,surgical or procedural) to be worn at all times, except when recording alone in the booth.
- Avoiding group recording sessions that require more than one person to be in the recording booth at a time to mitigate the spread of aerosols. If there are multiple people in the booth masks to be worn by all parties at all times.
- Install barriers between performers to assist with physical distancing.
- If screaming or yelling is required, no more than one person should be in the booth to mitigate the spread of aerosol transmission.
- Ensuring appropriate ventilation which will include but is not limited to HEPA filters and filters with a MERV rating of 13. (COVID 19: Heating, Ventilation & Air Conditioning (HVAC) Systems in Buildings
- Sanitizing all surfaces and equipment that the performer may come into contact with before and after each session, including the microphone, POP filters and script stands (This website may be useful.)
- Limiting the sharing of equipment as much as possible
- Allowing performers to use their own headphones or providing disposable headphone and microphone covers.
- Always ensure that performers are provided with 2 metre distancing from other individuals.
- Schedule in-person sessions to avoid congestion and to allow the studio to air out and appropriate disinfection to occur in between sessions.
- Offer to wipe down the equipment in the presence of the performer to reassure them of what has been cleaned before the work.
- Provide hand sanitizer (minimum 60% alcohol) and hand washing facilities and encourage everyone to wash hands often and on entering the facility and again before they leave.
- While performers may be able to wait in their vehicles until they are notified to enter the studio, please note that not all performers have a vehicle and they should be provided a safe clean holding area, that allows for 2m distancing.
- Limit the number of people at the session by having staff who need to observe the session call in remotely.
- Have work reports initialed digitally by the performer/agent. The performer should establish a record of work time, by sending their Time In and Time Out to their agent via text or email.