Independent Production Agreement (IPA)
Are you producing a film, TV show or online production? Animation, Public Service Announcement, Documentary, Industrial or demo pilot? You’re in the right place. We encourage you to call and/or email us with your questions, especially when you’re in the planning stages. Call early, it will help you with budgeting and casting. We’ll point you to the section of the IPA that works for your project.
Become an IPA Producer in 2 steps
Step One: A little bit of paperwork
To start producing under the Independent Production Agreement, you must first agree to its terms, provide some basic information about your production. Here are the forms you’ll need:
- Voluntary Recognition Agreement (What’s this? It’s the document where you agree to the basic terms of the IPA)
- Production Form
- Security Agreement (What’s this? It’s a document, required before you start production, that protects the payment due to performers.)
Step Two: Send us the documents
Email the documents to email@example.com or fax them to 416-928-2026. An IPA Business Representative will contact you to assist you further with your production.
The IPA covers all forms of recorded performance whether they are broadcast, exhibited, transmitted live, posted online or distributed or broadcast in any other way. TV series, mini-series, Movies of the Week, feature films, shorts, animation, reality programs, webisodes, mobisodes, dubbing – the IPA has it all. Basically, if it isn’t a commercial it’s IPA. (Exceptions include productions made by CBC, CTV, TVO, NFB, VisionTV, CFC, and CityTV.) If you’re making a Documentary jump to Documentary. If you’re making an Industrial jump to Industrial.
- 2016-18 IPA Rates
- IPA 2016-2018 Agreement
- Mileage Rate – $0.52 –effective date October 1, 2017 to December 31, 2017
- Signatory Document Package (everything in 1 complete package)
- a) Voluntary Recognition Agreement
- b) Production Form
- c) Security Agreement
- d)Alternate Letter of Guarantee for Production Obligations and Distribution Rights
- e) Alternate Letter of Guarantee for Distribution Rights
- f) Production Guarantee
- g) IPA Permit Form
- h) Engagement of Minors
- i) Statutory Declaration for Casting Directors
- j) Audition Sign-In Sheet
- k) Casting Data Report
- l) Declaration Re Option for Advance
- m) Distributor’s Assumption Agreement
- n) Non-approved Distributor’s Assumption Agreement
- o) Purchaser’s Assumption Agreement
- p) Distribution Guarantee
- q) Performer Work Report
- r) Stunts Breakdown
- s) Policy on Riders and Long Form Performer Contracts
The IPA defines a Documentary Program as “an information Production that is designed not to be purely entertainment and which may include drama or variety techniques in achieving its information goal.” If you have a Documentary project, let’s talk. In the meantime, here are the documents and forms you’ll need:
- Voluntary Recognition Agreement
(Sign and forward.)
- Pre-Production Form for Documentaries
- Security Agreement
An IPA Industrial is “a Production that is not less than three (3) minutes in length and which is produced to promote directly or indirectly the image of an organization, to promote the use of its products or services, or to offer training in the use of its products or services, or to provide education or instruction, but is not intended for broadcast on television.” Make your corporate videos professional by using professional actors! Here are the documents and forms you’ll need:
Other Documents and Forms
- Statutory Declaration for Casting Directors to sign
- Audition Sheet (sign in sheet that tracks the people who auditioned)
- Casting Data Report (Parts A & B)
- Policy on Riders and Long-Form Performer Contract
Working with Minors
See section A27 of the Independent Production Agreement for more information.
- (a) Declaration of Parent in the Engagement of Minors (b) Chaperon and Medical Authorization (c) Minors Trust Deduction
Work Permit Applications, Work Reports & Vouchers
- Work Permit Application (normally filled out and submitted by the actor)
(Email completed Work Permit Applications to firstname.lastname@example.org. Please use the production’s title as the subject line.)
- Performer Work Report (timesheet for each day on set)
- Yellow Voucher Request Form (form to request a non-ACTRA member in background)
Distribution & Rights
These documents are all about Use Fees.
- Declaration Respecting Option for 25% Advance (if you qualify to make this election you’ll need this form)
- Distributor’s Assumption Agreement(Do you have a Distributor already? You’ll need this form)
- Distributor’s Assumption Agreement (Non-Approved)
- Distribution Guarantee
- Purchaser’s Assumption Agreement (Did another company purchase the rights? You’ll need to get them to sign this form)
Need to find a Stunt Coordinator?
ACTRA Toronto maintains a list of Stunt Co-ordinators who:
- have been members of ACTRA or a comparable film and television union (for example SAG, AFTRA, UK Equity) for at least ten years;
- have worked at least 425 days as a stunt performer under an ACTRA or comparable union contract; and
- are at least 28 years of age.
To request a copy of the list, please send an email to: email@example.com
Workplace Accident/Injury Insurance Requirements
All Productions require Accident/Injury Insurance for all Performers. You can get this from any insurance provider. Here’s one: Accident on Set.
Canadian Independent Production Incentive Program (Low-Budget)
TiP Guidelines (even lower budget)
Please visit the Toronto Indie Production Program (TiP) section for more information on TiP eligibility and requirements.
Student Production Agreements
Please visit the Student Production section to see if your school has an agreement with ACTRA and to obtain forms.