ACTRA Toronto is committed to safe, harassment-free workplaces

Find out about our policies on our Discrimination & Harassment Policy page.
 
Scroll down or use the  Quick Links below to learn more about ACTRA Toronto’s evolving workplan to prevent Sexual Harassment, Discrimination, Bullying and Violence.

 

 REPORT SEXUAL HARASSMENT – If you see something, say something!
 Message from the ACTRA Toronto Council on Preventing and Dealing with Sexual Harassment, Discrimination, Bullying and Violence (November 7, 2017)
 Sexual Harassment Prevention Update 1 (November 15, 2017)
 Sexual Harassment Prevention Update 2 (December 1, 2017)
 Sexual Harassment Prevention Update 3 (March 9, 2018) New Canadian Creative Industries Code of Conduct to Prevent and Respond to Harassment, Discrimination, Bullying and Violence
 Sexual Harassment Prevention Update 4 (June 15, 2018)

 

REPORT SEXUAL HARRASSMENT – If you see something, say something!

To report harassment, call ACTRA Toronto, during business hours (9:00 am to 4:45 pm, Monday to Friday)

Telephone: 416-928-2278
Toll-free: 1-877-913-2278

SEXUAL HARASSMENT/AFTER HOURS EMERGENCY REPORTING:

Telephone: 1-855-201-7823 Email: afterhours@actratoronto.com

 Online Harassment Report Form

 What can you expect when you call us to report sexual harassment?

 

Message from the ACTRA Toronto Council (November 7, 2017)

 

Preventing and Dealing with Sexual Harassment, Discrimination, Bullying and Violence

In recent weeks, members have courageously come forward about their experiences of sexual harassment. We are heartbroken and enraged by these stories. ACTRA Toronto recognizes and acknowledges our responsibility to protect our members. We regret that our members did not always feel safe in coming forward. We regret that when some people took the very difficult step of coming forward, they may have been discouraged and disappointed by the response. We are deeply sorry. We are committed to moving forward with conviction, passion and urgency. We are committed to doing better.

ACTRA Toronto will not tolerate sexual harassment, discrimination, bullying or violence. ACTRA’s Constitution, By-laws, and Policies deal with harassment by and between members. ACTRA’s collective agreements deal with harassment on set. Councillors, staff, Advocates and Committee Chairs take anti-harassment training. New ACTRA members must attend a Respect on Set course.

ACTRA Toronto has retained the services of Victoria Shen, a Special Advisor on Human Rights and Sexual Harassment (vshen@actratoronto.com). A review of ACTRA’s programs and policies, together with member feedback through safe space discussions, has identified gaps in areas such as incidents: in casting and auditions, between members, between members of different unions, at industry events, in rehearsals, in fittings, with acting coaches, as well as in the workplace.

ACTRA Toronto commits to the following steps as part of an evolving plan of action:

  • ACTRA Toronto will continue to hold safe space sessions for members to bring forward experiences of sexual harassment in the industry. We will look to engage the services of an outside counsellor to attend these sessions with experience in rape crisis, sexual assault and harassment.
  • ACTRA Toronto will meet with other Ontario audio-visual unions and guilds to discuss joint training, and shared access to third party investigators and mediators for complaints.
  • ACTRA Toronto, through the National industry roundtable, will propose an industry-wide Code of Conduct and enforcement mechanisms. NEW! [See the   Joint Industry Statement Addressing the Issue of Harassment – November 23, 2017

ACTRA Toronto further proposes:

  • Research on the use of criminal checks (as a condition of membership or employment)
  • Development of a national tracking database of offenders (as our members work in different provinces)
  • Protection for witnesses and complainants against reprisal
  • Extending anti-harassment training to OSLOs and committee spearheads
  • Developing a strategy to deal with repeat offenders
  • Updating Respect on Set training and making it mandatory for all members
  • Education, training and outreach to acting schools
  • A code of conduct for independent coaches

ACTRA Toronto will identify areas for improvement in collective agreements and production guidelines to prevent and deal with harassment: in the audition and casting process, in scenes involving intimacy and violence, in workplace investigations, and in the resolution of complaints.

ACTRA Toronto will work with Agents to help them educate young clients to prepare and protect themselves for: scenes requiring nudity, intimacy or violence; and, defining and asserting their boundaries. Performers must NEVER attend a meeting alone. Violations of nudity riders MUST be reported to the Union.

ACTRA Toronto will review the composition and responsibilities of the Discipline Committee and strengthen its procedures by:

  • Expediting timelines e.g. 48 hours
  • Respecting complainant confidentiality
  • Providing the Discipline Committee with access to independent investigators/mediators
  • Looking into expanding penalties to include: suspending membership while a complaint is being investigated and remedied, and amending the Constitution to disallow offenders from running for and being appointed to positions of leadership. Current discipline penalties include: fines, suspension or expulsion from the membership.
  • Researching restorative justice remedies, including restitution, rehabilitation, training and education
  • Making the work of the Discipline Committee more transparent by making it reportable to Council and to a National tracking system

ACTRA Toronto will develop and make available a list of outside resources, services and workshops for members including:

  • Independent legal advice
  • Sexual harassment prevention for young women and men
  • Online videos and resources
  • Self-defense training
  • Partnerships with outside resources e.g. Rape Crisis Centre; Barbra Schlifer Clinic etc.
  • Review of counselling and health care services available to members

 

Sexual Harassment Prevention Update 1(November 15, 2017)

ACTRA Toronto Council is committed to addressing the issue of sexual harassment in our industry. Here is an update on our work to date.

Safe Space Groups

ACTRA Toronto President Theresa Tova held four “safe space” groups. Tova and Special Advisor Victoria Shen have continued to receive calls each day from members coming forward with stories of past harassment. In many cases, these are stories members are telling for the first time. They are relieved to be heard and supported while they decide whether to proceed with an official complaint or not. We support them, whatever they decide. We have invited them to stay involved as much or as little as they wish.

Ad hoc advisory committee on sexual harassment

ACTRA Toronto Council, responding to a recommendation from participants in the “safe space groups,” established an ad hoc advisory committee on Sexual Harassment comprised of members who have lived this truth. The committee will provide guidance, advice and input to Council’s action plan.

Harvard Man Investigation

In response to news about the film Harvard Man, shot in Toronto in the year 2000 and directed by James Toback, we are in the process of doing a full investigation of the Harvard Man file which has been recalled from off-site storage. We expect to report on the results of that investigation as soon as next week (November 20 – 24). The former ACTRA Steward (“Business Representative” in current parlance) assigned to Harvard Man has said publicly that the union received a complaint of harassment from a female performer on that film. The Steward/Bus. Rep. moved quickly to protect the woman by ensuring that an ACTRA Toronto representative or the producer was on set (in studio and on location) with the performer at all times.

ACTRA Toronto Staff Training

Last week, ACTRA Toronto staff attended an updated sexual harassment training session.

Member Education Programs

Our education programs are being reviewed. Meetings are underway with course instructors and OSLOs to go over the content about sexual harassment and how members can bring forward complaints.

Partnerships with community experts

ACTRA Toronto is reaching out to community partners to provide counselling, legal advice and crisis support.

Ontario Union & Guild Roundtable

On November 15th, a group of Ontario unions and guilds met to discuss how the different unions and guilds can co-operate to end harassment on set.

Harassment Reporting and Investigation Protocol

Investigations of harassment complaints and our discipline process are both being expedited. Our protocol for reporting incidents of harassment has been revised and can be found on our Discrimination & Harassment Policy Page.

 

Sexual Harassment Prevention Update 2 (December 1, 2017)

ACTRA Toronto is continuing its work on the issue of sexual harassment in our industry. Here is an update.

SEXUAL HARASSMENT/AFTER HOURS EMERGENCY REPORTING

The After Hours Emergency Reporting service has been renamed to ensure that members wishing to report harassment always know where to call.The protocol used by the service that handles the call intake and forwarding has been updated accordingly. the new number is at the bottom of every page of the ACTRA Toronto website, in our  Contacts page and, of course, on all of the pages that deal with discrimination and harassment.

SEXUAL HARASSMENT/ABUSE RESOURCE PAGE

ACTRA Toronto’s Special Advisor on Harassment, Victoria Shen, has compiled a list of resources for members dealing with sexual harassment and/or abuse. The list is posted on our new  Sexual Harassment Resources page.

WORK WITH INDUSTRY PARTNERS: Code of Conduct, Safe Reporting Protocol & Training Opportunities

Further to the November 23rd Industry Roundtable held on November 23rd, work is underway on developing:

  • an industry-wide code of conduct
  • a mechanism for safe and supported reporting of harassment incidents and
  • opportunities for improved training.

 

Sexual Harassment Prevention Update 3 – New Canadian Creative Industries Code of Conduct to Prevent and Respond to Harassment, Discrimination, Bullying and Violence (March 9, 2018)

The Canadian Creative Industries released a Code of Conduct to Prevent and Respond to Harassment, Discrimination, Bullying and Violence on International Women’s Day.

The Code represents a commitment by industry leaders and stakeholders to shift the culture, to prevent and respond to harassment including sexual harassment, discrimination, bullying and violence. There are currently twenty-four (24) signatories which include ACTRA, DGC, WGC, NABET 700-M Unifor, Canada Media Union, CMPA, CBC, TIFF, Women in View, Academy of Canadian Cinema & Television, and William F. White, with more organizations expected to sign on.

ACTRA Toronto continues to make harassment a priority.

  • ACTRA Toronto has produced a handy, wallet-sized card to empower members to recognize, report and help- prevent harassment.
  • The ACTRA Toronto Winter Members Conference held on February 21-23, 2018 included a special plenary session, The Law of Sexual Harassment. Three (3) lawyers provided information from the perspectives of human rights, labour law, civil litigation, defamation, and criminal proceedings.
  • At the ACTRA Awards in Toronto, the importance of the ongoing work to prevent harassment was a key message from President Theresa Tova.
  • The updated Respect on Set training is now mandatory for new ACTRA Toronto members.
  • ACTRA Toronto continues to work with industry stakeholders on new protocols for training, reporting and investigations.

Other Organizations

DGC has released its Respectful Workplace Audit following a national Listening Tour of its members.

SAG- AFTRA has released a Code of Conduct on Sexual Harassment based on their Four Pillars of Change Initiative.

The National Theatre School has released a Policy to Prevent Harassment and Promote a Safe Environment, with an infographic on handling complaints.

#AfterMeToo has released its Report and recommendations. In partnership with the Canadian Women’s Foundation, they are raising funds for sexual violence support services across Canada.

 

Sexual Harassment Prevention Update 4 – (June 15, 2018)

ReadtheCode.ca

On June 10th, the Canadian Creative Industries launched the website readthecode.ca. Following the release (on International Women’s Day) of the Code of Conduct to Prevent and Respond to Harassment, Discrimination, Bullying and Violence, over 30 organizations signed on to the Code, bringing to 60 the number of industry signatories committed to the Code of Conduct.

What is the Code? It is a declaration by partners in the creative industries to work together to stop and prevent harassment, discrimination, bullying and violence. It commits organizations to develop policies, protocols and training to help make sure that everyone who works in the creative sector understands their rights and the responsibility we all share in building respectful work environments.

ACTRA By-law No. 7 Revised

The ACTRA Toronto ad hoc Committee on Preventing Sexual Harassment and a committee reviewing the ACTRA Constitution and By-laws, identified a number of areas in the By-laws to be reviewed and revised to provide a clear process for dealing with complaints of harassment. Following consultations across the country and with our legal counsel, on June 3rd, 2018, the ACTRA National Council adopted a revised By-law No 7 that includes the following:

  • Definitions of discrimination, harassment. sexual harassment, and work-related environments that “can include but are not limited to: auditions or casting meetings, job interviews, industry events, festivals, awards, company functions, production studios and sets (whether local or remote), offices and rehearsal, training and performance venues.”
  • Explicit in Members Responsibilities the requirement for members in all work and work-related environments to uphold workplaces, industry and union environments free from discrimination and harassment.
  • New and separate process to address complaints of discrimination, harassment and/or sexual harassment that provide for the following:
    • Clear steps to initiate a complaint and as assessment of whether the complaint meets the threshold of harassment or discrimination as defined in the By-law
    • Ability of the Union to initiate or pursue a complaint in the absence of an individual complaint or where a complaint has been withdrawn;
    • Mediation: parties to a complaint may request voluntary mediation at any point;
    • Investigation: the Charging Official may assign an internal or independent external investigator to provide an analysis of the complaint, response and any supporting material. The investigator will provide a final report to the Charging Official which will include a determination of whether the complaint is or is not substantiated and any recommendation for penalty or penalties; and
    • Notification to the Complainant and Respondent of the Charging Official’s decision and the Appeal process.
  • Clear steps in the Appeal process and the role of the Branch Discipline Committee.
  • Available penalties including proportional consequences for the violation of Member Responsibilities.
  • Provision for a Charging Official to recommend to the Branch restriction on the privileges of membership in situations of serious complaints of discrimination, harassment and/or sexual harassment where it is believed there is significant risk or harm to the Complainant or any other member.
  • Reporting of Discipline Orders to the ACTRA Toronto Council through in camera sessions.

Creative Industries Working Group on Training and Education

Representatives from across the country have been working to gather available training and education resources to recommend and share. At ACTRA Toronto, we have revised our Respect on Set workshop and made mandatory the completion of this workshop as well as an on-line or in-person Apprentice course as a requirement of membership.

Creative Industries Working Group on Reporting Mechanisms

Organizations heard that one of the main barriers to people bringing forward complaints of harassment is that they do not know how to report. The Working Group on Reporting Mechanisms is taking a close look at a number of “apps” and services that would make the reporting of complaints easy, confidential and safe and provide for quick response and support.

The increased awareness and on-set training is helping people to come forward. ACTRA Toronto Business Representatives are trained in the handling of complaints. Our Special Advisor, Victoria Shen reports monthly to the ACTRA Toronto Council providing an overview of the complaints received and initiatives underway. A reminder that ACTRA Toronto members can Report Sexual Harrassment by Email, telephone or by completing an Online Harassment Report Form. A list of resources is also available on the ACTRA Toronto Sexual Harassment Resources page.

ACTRA Toronto Women Stunt Performers Committee

On June 5th, the ACTRA Toronto Council approved a recommendation to set up a committee for women stunt performers. This committee will be looking specifically at how we can better prevent and deal with issues of harassment, discrimination, bullying and violence in the stunt community. A survey of the stunt community in 2017 found that an alarming majority of stunt performers had experienced or witnessed incidents of bullying and harassment. In addition to providing opportunities for women stunt performers to meet and support each other, the Committee will be promoting the new orientation course for stunt performers, awareness of the newly revised By-law No. 7 and Appendix F, the Stunt Coordinator Code of Conduct.

Have your say on the IPA

In the fall, we will be negotiating the renewal of the Independent Production Agreement (IPA). Working with the ad hoc Committee on Preventing Sexual Harassment, we will be looking at how we can improve the harassment prevention provisions and complaint resolution process in the IPA. Watch for a bargaining survey and opportunities to let us know what you would like to see considered in this next round of negotiations on the IPA.

In appreciation…

While there is more to do, we greatly appreciate the efforts of women and men on the ACTRA Toronto committees and those who have attended safe-space focus groups in helping guide us through the recent revisions of the By-laws, the updating of our education materials and the ongoing advice and feedback as we work together with our industry partners to stop harassment, discrimination, bullying and violence.

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