Film, Television and Digital Media (IPA)
Are you producing a film, TV show or online production? Animation, Public Service Announcement, Documentary, Industrial or demo pilot? You’re in the right place. We encourage you to call and/or email us with your questions, especially when you’re in the planning stages. Call early, it will help you with budgeting and casting. We’ll point you to the section of the Independent Production Agreement (pdf) that works for your project.
Become an IPA Producer in 2 steps:
Just a little bit of paperwork
To start producing under the Independent Production Agreement, you must first agree to its terms and provide some information about your production. Here are the forms you’ll need:
- Voluntary Recognition Agreement (What’s this? It’s the document where you agree to the basic terms of the IPA)
- Security Agreement (What’s this? It’s a document, required before you start production, that protects the payment due to performers.)
- Production Form
Send us the completed documents
Email the documents to email@example.com.
An IPA Business Representative will contact you to assist you further with your production
Need assistance in completing these forms?
Please review the how-to documents below:
- How to complete a Voluntary Recognition Agreement
- How to complete a Security Agreement
- How to complete a Contract
The IPA covers all forms of recorded performance whether they are broadcast, exhibited, transmitted live, posted online or distributed or broadcast in any other way. TV series, mini-series, Movies of the Week, feature films, shorts, animation, reality programs, webisodes, mobisodes, dubbing – the IPA has it all. Basically, if it isn’t a commercial it’s IPA. (Exceptions include productions made by CBC, CTV, TVO, NFB, VisionTV, CFC, and CityTV.) If you’re making a Documentary jump to Documentary. If you’re making an Industrial click on Industrial in the accordion below.
- Complete IPA 2019-2021 Agreement
- ACTRA IPA 2022-2024 Rate Sheet
- IPA 2022-2024_Memorandum of Agreement by Article number
Signatory Document Package
Please note, as a result of recent legislative changes, effective January 1st, 2018, the minimum hourly rate in the province of Ontario will be $14.00 per hour and thus the minimum rate for additional Background Performers as set out in C503 of the Independent Production Agreement will be $14.00 per hour.
- Complete IPA 2019-2021 Agreement
- Mileage Rate – $0.55
- Signatory Document Package (everything in 1 complete package)
- Voluntary Recognition Agreement
- Production Form
- Security Agreement
- Alternate Letter of Guarantee for Production Obligations and Distribution Rights
- Alternate Letter of Guarantee for Distribution Rights
- Production Guarantee
- IPA Permit Form
- Engagement of Minors
- Chaperon and Medical Authorization
- Statutory Declaration for Casting Directors
- Audition Sign-In Sheet
- Casting Data Report
- Declaration Regarding 25% Advance Option
- Distributor’s Assumption Agreement
- Non-approved Distributor’s Assumption Agreement
- Purchaser’s Assumption Agreement
- Distribution Guarantee
- Performer Work Report
- Stunts Breakdown
- Policy on Riders and Long Form Performer Contracts
- Engagement of ACTRA Performers on Off-Shore Productions
The IPA defines a Documentary Program as “an information Production that is designed not to be purely entertainment and which may include drama or variety techniques in achieving its information goal.” If you have a Documentary project, let’s talk. In the meantime, here are the documents and forms you’ll need:
An IPA Industrial is “a Production that is not less than three (3) minutes in length and which is produced to promote directly or indirectly the image of an organization, to promote the use of its products or services, or to offer training in the use of its products or services, or to provide education or instruction, but is not intended for broadcast on television.” Make your corporate videos professional by using professional actors! Here are the documents and forms you’ll need:
Proof of Residency Documentation for Performers
Joint Bulletin on Consent Based Interactions
- Statutory Declaration for Casting Directors to sign
- Audition Sheet (sign in sheet that tracks the people who auditioned)
- Casting Data Report (Parts A & B)
- Policy on Riders and Long-Form Performer Contract
Working with Minors
See section A27 of the Independent Production Agreement for more information.
- Declaration of Parent in the Engagement of Minors
- Chaperon and Medical Authorization
- Minors Trust Deduction
Work Permit Applications, Work Reports & Vouchers
- Work Permit Application (normally filled out and submitted by the actor)
(Email completed Work Permit Applications to firstname.lastname@example.org. Please use the production’s title as the subject line.)
- Performer Work Report (timesheet for each day on set)
- Request for Permittee Vouchers Form (form to request a non-ACTRA member in background)
Distribution & Rights
These documents are all about Use Fees.
- Declaration Regarding 25% Advance Option (if you qualify to make this election you’ll need this form)
- Distributor’s Assumption Agreement (Do you have a Distributor already? You’ll need this form)
- Distributor’s Assumption Agreement (Non-Approved)
- Distribution Guarantee
- Purchaser’s Assumption Agreement (Did another company purchase the rights? You’ll need to get them to sign this form)
Need to find a Stunt Coordinator?
ACTRA Toronto maintains a list of Stunt Co-ordinators who:
- have been members of ACTRA or a comparable film and television union (for example SAG, AFTRA, UK Equity) for at least ten years;
- have worked at least 425 days as a stunt performer under an ACTRA or comparable union contract; and
- are at least 28 years of age.
To request a copy of the list, please send an email to: email@example.com
Workplace Accident/Injury Insurance Requirements
All Productions require Accident/Injury Insurance for all Performers. You can get this from any insurance provider. Here’s one: Accident on Set.
IPA 2022-2024 Bargaining Highlights
During the negotiations, ACTRA presented proposals that were grouped into six broad themes:
- Diversity, Equity, Inclusion and Belonging (DEIB)
- Auditions and Self-Tapes
- COVID-19 Provisions
- Health and Safety
- Monetary Issues
Click on the headings below to see the highlights of the new agreement in each of these areas. To read the exact IPA language that was negotiated, please refer to the IPA 2022-2024_Memorandum of Agreement by Article number.
Diversity, equity, Inclusion and Belonging (DEIB)
ACTRA remains committed to ensuring our sets and productions reflect the rich diversity of our communities. Our bargaining team was dedicated to advocating for improvements to our IPA through an equity-seeking lens. We pushed for improvements to existing language that are reflective of Canadian society and were successful in achieving provisions that encourage more inclusive, safe and rewarding workplaces for all of our members, now and into the future.
- Reference to Affirmative Action will now be called Equitable Engagement Opportunities. [(A) A502 – Equal Opportunity Policy (d)]
- New language requiring Producers to provide clean, accessible, and working toilets within a reasonable distance to set and a reminder of the Producer’s responsibility under the law to accommodate Performers living with disabilities. [(B) A2001 – Dressing Room and Sanitary Provisions (a) (vii)]
- A new stipulation has been added to existing language to secure the images of performers who may be required to appear nude during auditions: Access to such materials shall only be granted to individuals with an essential business purpose. [(C) A2401 – Auditions (g)]
- The Section Stunt Doubling for Females, Visible Minorities and Performers with Disabilities has been renamed Equity, Diversity and Inclusion in Stunt Doubling, and the terms for female, sex and visible minority have been changed to woman, gender and Black, Indigenous or Person/s of Colour. [(E) A2605 – Stunt Doubling for Females, Visible Minorities and Performers with Disabilities]
- A clarification has been made in accordance with and to the extent permitted by applicable human rights and privacy law when ensuring every effort is made in casting Stunt Doubles who reflect the performer being doubled. [(E) A2605 – Stunt Doubling for Females, Visible Minorities and Performers with Disabilities]
- To further increase diversity among Stunt Performers, where the Role is not identifiable, ND Stunts (nondescript stunts) has been added to encourage diversity of Stunt Performers on productions where a Performer’s description is not relevant to the Stunt performed. [(E) A2605 – Stunt Doubling for Females, Visible Minorities and Performers with Disabilities]
- To halt the practice known as “painting down,” where a person of one group is “painted” to look like a person from a differing group, language has been added prohibiting this unacceptable practice. [(E) A2605 – Stunt Doubling for Females, Visible Minorities and Performers with Disabilities]
- New language has been added to increase the employment of Black and Indigenous Performers and Persons of Colour as Stand-Ins. [(L) C201 – Definitions (c)]
- Gender pronouns he or she in the Agreement will be replaced with a gender-neutral noun where appropriate (e.g. replacing he or she with The Performer). [(R) Housekeeping]
- The CMPA and the AQPM shall distribute a bulletin to their respective membership affirming accessible audition facilities are an important matter and encouraging Producers to take reasonable steps to hold auditions in facilities that are accessible. Performers with disabilities are also encouraged to advise casting personnel and/or production personnel prior to an audition to make them aware of any accommodation needs they may have. [(Q) Audition Environment – Bulletin]
ACTRA, CMPA and AQPM have agreed to continue a dialogue on DEIB issues through the joint Equal Opportunities Committee. All Parties have agreed the first meeting shall occur no later than March 31, 2022. [(O) Appendix 33 – Equal Opportunity Committee]
Auditions/Virtual and Self-Tape Auditions
The COVID-19 pandemic has transformed our workplace and how Performers compete for work opportunities. It has placed an undue burden on Performers with respect to the audition process. ACTRA achieved the following gains, which will help ensure performers can focus on what they do best – their performance.
The following gains were made to remove some of the increased burdens placed on Performers with respect to the audition process:
- Performers shall not be required to translate any audition material into English or any other language. [(H) A2801 – Auditions]
- Performers shall not be required to audition more than eight (8) pages of dialogue or two scenes, at the Producer’s election, for a first Audition that is a self-tape. [(H) A2801 – Auditions]
- Performers shall not be required to assume primary responsibility for recording, monitoring and adjusting sound levels, or editing the audition for virtual live voice Audition recalls. [(I) A2803 – Audition Recall (b)]
- Producers shall endeavour to make character breakdowns, sides and/or scripts available to Performers forty-eight (48) hours prior but not less than twenty-four (24) hours prior to an Audition. [(J) A2808]
- For virtual and self-tape auditions, Performers will not be required to provide complicated, elaborate or technical camera movements, zooms or angles, or elaborate costumes, hair or makeup. Additionally, a Performer may request feedback in advance if they are called for an Audition recall. [(K) A2810 – Virtual and Self-tape Auditions]
While pandemic-related health and safety protocols have been implemented to help keep everyone safe and our industry rolling, some have created additional barriers for Performers.
Compensation for Members for time spent undergoing COVID-19 testing: [(P) Appendix 44 – Covid-19 Provisions]
- ACTRA Background Performers will receive a stipend of $100 plus insurance and retirement contributions if they are required by the Producer to travel outside the Background Performer’s home to undergo a COVID-19 test on a day on which they are not working for the Producer (a non-workday).
- All other Performers will receive a stipend of $250 (no fringe) if they are required by the Producer to travel outside their home to undergo a COVID-19 test on a day on which they are not working for the Producer (a non-workday).
- For all Performers, the stipend may also cover payment for time spent completing COVID-19 training of up to one hour, which need not occur on the same day as the test, and time spent completing start paperwork if a Producer elects to require the Performer to complete start paperwork on a day when the employee does not work.
- If the Performer is subject to a two-hour minimum call on the same day the Performer undergoes a test, the Performer shall be paid the applicable stipend described above or compensation for time spent in working and undergoing the test, whichever is greater. Fringe payments shall not be due if a Performer is paid the $250 stipend.
- If a Minor is required to undergo a COVID-19 test on a day they are not working, the Producer shall endeavor to schedule the test outside of school hours.
- The Provisions only apply to a Production or season of a Series that commenced principal photography after the effective date of the Agreement (January 1, 2022) though they may apply to a Production or season of a Series that commenced principal photography prior to the effective date of the Agreement at the election of the Producer.
- The COVID-19 Testing section is temporary and shall expire on December 31, 2024. However, depending on the circumstances, the parties may mutually agree to terminate prior to that date, or extend its term beyond this date.
As part of our commitment to improve working conditions for Members, we have negotiated additional language into the agreement to ensure Performers are treated with dignity and respect in the workplace.
- A requirement for the Producer to provide a place (such as a locker room, dressing room with locks, or a secure area with facilities for checking personal belongings) for the proper safekeeping of the Performers’ clothing, purses or similar bags, phones, wallets and keys during working hours. [(B) A2001 – Dressing Room and Sanitary Provisions (a) (vi)]
- A new provision requiring Producers to provide Performers with cover-ups or other item to obstruct those on set from viewing a Performer in the nude when the Performer is on set and not engaged in rehearsing or shooting the scene. [(D) A2403 – Rehearsal and Performance (h)]
- Performers must provide prior written consent for wardrobe photos in which nudity is displayed. [(D) A2403 – Rehearsal and Performance (i)]
- Performer Residency section has been updated to reflect the Canada Revenue Agency’s (“CRA”) new guidelines regarding the documents it deems acceptable to satisfy proof-of residency requirements in order for a production to qualify for incentives. A provincial or territorial services card that includes health care and a driver’s licence will count as two documents. [(B) A609 – Performer Residency]
- To further the Parties’ shared goal of increasing work opportunities under the Dubbing Section of the Agreement, ACTRA, the CMPA, the AQPM and the Association nationale des doubleurs professionnels (ANDP) agree to establish a standing committee to discuss the interpretation and application of Appendix 20 of the Agreement, and any other issues related to the Dubbing Section and Dubbing work under the Agreement. The committee’s first meeting shall occur no later than May 31, 2022. [Appendix 45: Letter of Understanding Regarding the Interpretation and Application of Appendix 20 (Dubbing Section)]
Health & Safety
The health and safety of performers and all those who work on productions is a shared responsibility. Prevention efforts are the key to a safe and healthy workplace. Changes in this area are designed to protect everyone’s health and safety.
- Addition of language requiring a Producer to use a Stunt Performer when a Producer requires a vehicle driver to drive in close proximity to explosives, which creates hazardous driving conditions. [(F) A2611 – Stunt Driving Guidelines (g)]
- New language requiring the Producer to provide Minors aged 12-17 a minimum 12-hour rest period between the end of one workday and the beginning of the next workday or the start time of tutoring, if the Minor is scheduled to attend tutoring that is provided by the Producer the next day. [(G) A2705 – Workday and Rest Periods (c) and (f)]
- New language requiring the Producer to provide Minors under 12 years of age a minimum 12-hour rest period between the time the Minor arrives at home and the time the Minor leaves for the set for the next Call or the start time of tutoring, if the Minor is scheduled to attend tutoring provided by the Producer the next day. [(G) A2705 – Workday and Rest Periods (d)]
Addition of language requiring a Minor’s latest allowable wrap time to be provided on the Call Sheet. [(G) A2705 – Workday and Rest Periods (g)]
The pattern set in the broader film and television sector is an annual general increase of 3% in each of the 3 years of the agreement. We succeeded in maintaining this pattern in this settlement as well as achieving gains that will increase work opportunities for Members.
- General Fee Increases of 3% in each of the 3 years beginning on January 1, 2022, or the date of ratification, whichever is later (three percent (3%) effective on the effective date of the Agreement; three percent (3%) effective January 1, 2023; and three percent (3%) effective January 1, 2024); and all new terms and conditions to come into effect accordingly unless otherwise specified (e.g., maximum contribution to retirement savings). [(1) General Fee Increase]
- Broadened Special Skill Background Performer language to include “specialized licence” under examples of special silent businesses. [(L) C201 – Definitions (d) (ii)]
- An increase in the Background Count the Producer is required to engage on a production:
- Twenty-three (23) ACTRA members, or twenty-eight (28) ACTRA members in the case of feature films with budgets over $35 million dollars, for any Production in Toronto or Montréal, except as provided for in subparagraph (b)(i); [(M) C501 (a) (i)]
- Thirteen (13) ACTRA members for any Production outside of Toronto, Montréal or Vancouver to work on a Production on the same day. [(M) C501 (a) (iii)]
- Twenty-three (23) ACTRA members for any television Series Production in Toronto and to maintain the weekly rate for Stand-Ins on the understanding that all Background Performers shall be compensated on a per Episode basis. [(M) C501 (b) (i)]